- Photography terms and conditions
Photography terms and conditions
Photography terms and conditions
National Insect Week 2018 Insect Photography Competition
Sponsored and organised by the Royal Entomological Society
Instructions for Entry
To take part, all you have to do is to take photographs of an insect or a group of insects and submit the images using the online submission forms:
Over 18’s - http://www.nationalinsectweek.co.uk/18-photography-competition-entry-form
Under 18’s - http://www.nationalinsectweek.co.uk/under-18-photography-competition-entry-form
Terms and Conditions
- Entrants may submit up to three entries.
- The Prize Categories are 1) Over 18 years old 2) Under 18 years old.
- In each Prize Category, there will be a 1st and a 2nd prize winner. Runners-up in each Category will receive a certificate commendation (Specially Commended, Highly Commended or Commended) from the organisers.
- Prize winning and runner-up photographs will be published in an online gallery on the National Insect Week website www.nationalinsectweek.co.uk
- The 1st prize winner in each Category will receive a prize of £750 for over 18 and £450 for under 18. The 2nd Prize winner in each Category will receive £500 over 18 and £250 for under 18. These prizes are provided by the Royal Entomological Society. The four winning images will be published in the Royal Entomological Society’s bulletin Antenna, and its editors may also publish one or more of the runner-up images in addition to those of the prize winners.
- Photographs must be submitted as gif, jpg, jpeg or png files, using the National Insect Week website (http://www.nationalinsectweek.co.uk/photography).
- Files sizes of up to 5MB are permitted. We recommend that you choose to submit a file that is the largest possible within that limit.
- After the judging, the winners and runners-up will be asked to provide copies of the original files.
- The entrant must be the person who took the photograph.
- Entries are invited from amateur photographers of all ages and nationalities: by submitting their entry, entrants confirm that the images are their own work and that they are not professional photographers.
- The photographs can have been taken anywhere in the world.
- The Photography Competition will open to entries on Monday 18 June 2018 at the start of National Insect Week. The closing date for the Competition is Wednesday 31 October 2018 – entries received after 23.59 (GMT) on that date will not be eligible.
- The winners and runners-up in the two Competition Categories will be notified by early December 2018, and will be asked to provide the original files
- By entering your photograph(s) in the Photography Competition, you grant the Royal Entomological Society a free non-exclusive licence to use the image(s) in all their publicity, publications, corporate activities and in any promotional material connected to this Competition, National Insect Week or the Royal Entomological Society. The name of the photographer will, wherever possible, be credited if the image is used.
- The judging panel will consist of fellows of the Royal Entomological Society. The judges’ decisions are final and no correspondence will be entered into.
- The organiser of the Competition is the Royal Entomological Society (RES), which is also the sponsor for the prizes.
- The Competition is open to anyone except (i) professional photographers (those who make money from their photographs beyond potential prize funds) and (ii) individuals (or their immediate families) directly involved in the Competition’s organisation: but other members of the RES or its National Insect Week partners are not excluded if they are not directly involved in the Competition’s organisation.
- Photographs entered for the Competition should feature an insect (or group of insects) occurring naturally in the situation in which it is photographed. The subject can be of any life-stage, from egg through nymph, larva or pupa to adult.
- Studio photographs of posed specimens, or photographs of preserved dead specimens, will not be considered. Photographs of other invertebrates (e.g. spiders, woodlice, snails) are not eligible (unless they are present in a composition that primarily features insects).
- A photograph that has previously won a prize in a major competition (one receiving more than 500 entries) is not eligible for entry in this Competition.
- All the required fields (marked with *) on the online submission form must be completed. Winners and runners-up may be asked to amend a caption if it appears to contain an error.
- Entrants under the age of 18 must use the Under 18 Submission Form (http://www.nationalinsectweek.co.uk/under-18-photography-competition-entry-form) and accurately report their age at the time of submission. They must receive the permission of a parent or guardian before they enter the Competition. The age of the Under 18 Category entrant will be checked before any prize is awarded.
- Prizes for entrants under the age of 18 will be sent to the parent or guardian.
- Entrants over the age of 18 must use the Over 18 Submission Form (http://www.nationalinsectweek.co.uk/18-photography-competition-entry-form). Any photographer found to have submitted using the wrong submission form will be disqualified.
- Up to three entries per person are allowed. Submissions of more than three photographs per Category by one person will not be considered until and unless the entrant specifies which three photographs are to be entered in that Category..
- The Competition organisers reserve the right not to award a prize if, in the judges’ opinion, no entries reach a sufficient standard, or where the contact details provided on the entry form are incorrect or no longer valid.
- The confirmed awards will be announced publicly on the NIW website during December 2018, and published in other media as appropriate.
© Royal Entomological Society 2018